Attendance administration methods: 6 advantages on your small enterprise

You’ve heard of attendance administration methods, however with all the things in your plate, it may possibly really feel like another factor in your to-do record. And you have already got a paper system, so what’s the issue? Our opinion? Lots. 

Our purpose is to make attendance administration methods simpler on your small enterprise so it can save you cash and deal with different issues––issues that aren’t spending hours tallying paper timesheets. We promise there’s a greater approach.

At its core, attendance administration could be easy.

The half that isn’t at all times easy? Determining which system for attendance administration is greatest on your small enterprise. Or why you want one within the first place.

On this article, we speak all issues attendance administration methods. What it’s, why you want it, what the advantages are, and why Homebase could also be your best option on your attendance administration system wants.

Let’s do that.

What’s attendance administration?

Attendance administration is the method of monitoring your staff’ working hours, their clock ins and outs, their breaks, and their time without work. There are a lot of completely different strategies of attendance administration, like time clocks, punch playing cards, and spreadsheets. 

Most employers want attendance administration processes to stop issues like time theft and inaccurate payroll, but additionally, simply to verify everyone seems to be the place they’re purported to be once they’re purported to be. It’s that straightforward—however that doesn’t imply you don’t want a system.

What’s an attendance administration system?

An attendance administration system is a cloud-based system that helps your small enterprise automate your entire attendance administration steps, like preserving observe of your staff’ working hours. 

From monitoring hours and breaks, to submitting timesheets for payroll, to organizing time-off requests and missed shifts, the precise attendance administration system can have all of it. And, make it straightforward.

Methods to realize it’s time on your small enterprise to get an attendance administration system

In the event you run a smaller staff, it may be straightforward to place off implementing an attendance system for workers. However is your present system working? 

Listed below are some indicators that it’s time to modify to a cloud-based attendance administration system:

1. You’re nonetheless monitoring attendance manually

Okay. We don’t wish to be too onerous on paper. It does have a time and a spot, like birthday playing cards, notes to your grandma, and children’ artwork initiatives. However when each hour labored counts in direction of your backside line, you’ll be amazed at how a lot sooner a cloud-based attendance administration system can be. 

In case your staff are utilizing paper timesheets to jot down down their clock ins and outs as a substitute of a time clock app, these hours of attempting to determine if that scribble is a 3 or an 8 can actually add up.

2. You usually have payroll errors

Do you’ve got  staff coming to you on a weekly foundation questioning why their pay is below? Discovering your self scratching your head when the variety of hours labored doesn’t add as much as the hours on the schedule? Then it’s time to institute an attendance system on your staff. 

When your system has a time clock that mechanically takes punches and turns them into timesheets, after which into payroll, you make that margin of error a lot smaller.

3. Time theft and buddy punching are all too widespread at your small enterprise

It occurs. We don’t need it to occur, nevertheless it occurs. The American Society of Employers discovered that time theft and buddy punching misplaced roughly 20% of each greenback earned by U.S. firms. A correct attendance administration system can have obstacles arrange––issues like GPS capabilities and geofencing––making time theft and buddy punching a factor of the previous.

4. You’re not assured in your storage system for necessary paperwork

Are you rocking a kind of outdated, beat up submitting cupboards that hasn’t been organized in years? It might be time to get an attendance administration app that may simply file your necessary docs in a single place. In any case, you don’t wish to mess with the Honest Labor Requirements Act enforcers once they come a knockin’ asking on your information.

5. You retain experiencing scheduling mix-ups

It’s no enjoyable to get the dreaded cellphone name out of your supervisor. But once more, somebody’s saying a staff member didn’t present up for his or her shift, and that that very same somebody swears up and down they swapped their shift with one other worker. 

No matter occurred, that shift is now quick. An excellent system will make scheduling and shift swaps simpler on you and cut back being understaffed.

6. You don’t have an attendance coverage

An attendance coverage goes to be your primary instrument to get everybody on the identical web page in the case of attendance administration. In the event you don’t have an attendance coverage but, it’s time. This coverage will get your staff all on the identical web page about attendance expectations.

6 advantages of an attendance administration system

Now that we’ve dug into why you completely can’t dwell with out an attendance administration system, let’s take a look at all the methods it may possibly profit your small enterprise.

1. Makes time monitoring straightforward

If you’d like your payroll to be correct, you’ve acquired to make time monitoring straightforward on your staff. Dare we are saying, even enjoyable on your staff. The good thing about an attendance administration system that features a cell time clock is that your staff can clock out and in proper on their cell units with the contact of a button. Actually, the best. 

2. Reduces buddy punching and time theft

If time theft and buddy punching are a constant drawback for you, an attendance administration software program that features GPS monitoring and geofencing is the reply. 

With a system that features GPS capabilities, you possibly can confirm clock-in areas, take snapshots, and assign PINs to your staff. Buddy punching can be a factor of the previous. 

With geofencing, you possibly can set a fringe round your small business so your staff will solely be capable of clock in or out once they’re in that perimeter. You may even arrange notifications to remind staff that they should clock in or out as soon as they hit that perimeter. No extra forgetting punches.

3. Tracks absenteeism

Errors occur. Emergencies come up. Staff can get their days confused. Though all of that is comparatively regular, you continue to must control who isn’t displaying up for his or her shifts. An incredible attendance administration system will be capable of notify you if somebody doesn’t clock in for his or her shift. This implies you could be able to take over or sub one other worker in. 

The system will even help you maintain information in a cloud-based system so you possibly can see if absenteeism is an issue for sure staff. 

4. Automates methods that result in much less payroll errors

One of many greatest advantages of attendance administration software program is that it may possibly join and automate lots of your payroll processes. The extra automated, the much less likelihood for errors. 

Your staff can time observe with a time clock app that sends all the info to a central hub. You may then flip these punches into time sheets and people time sheets into paychecks. Each step simply results in the subsequent. 

Much less errors imply much less knocks in your door as soon as these paychecks have been handed out.

5. Clarifies attendance administration insurance policies in a single place

The place there’s a system, there must be a coverage. An incredible coverage is one which will get everybody on the identical web page. Belief us: that attendance coverage goes to avoid wasting a variety of confusion within the office.

Frequent stressors with out an attendance administration coverage

• Monitor time: How do staff clock out and in? 
• Breaks: What constitutes a break? What number of breaks can you’re taking throughout a shift? Do you should clock out for breaks?
• Shift swaps: How do you swap a shift? Who do you notify once you swap shifts?
• Calling in sick: Who do you name once you’re sick? Are you accountable for getting your shift lined?
• Disciplinary penalties: What are the results of a no-call, no-show? What’s the escalation protocol for frequent late clock ins? 
• Paid time without work (PTO) and trip: In case your staff obtain PTO or trip time, how do they submit these requests for time without work? How are the accruals and use of PTO tracked?

Step 1: create a radical attendance coverage. Step 2: have the doc signed by every worker stating they learn the coverage. And sure, that features any time it adjustments. 

An attendance administration system can retailer this necessary doc within the cloud and may enable you and your staff to have entry to it if ever there’s a debate across the coverage.

Simply keep in mind when establishing an attendance coverage, you’ll want to try state PTO guidelines and laws.

6. Saves your small business cash

There are such a lot of methods an attendance administration system saves your small business cash. We’ve talked a few bunch already. 

Lowering buddy punching and time theft means not paying for these 10-Quarter-hour that sneak below the radar usually and solely paying for hours labored. 

However what concerning the hours and hours spent attempting to piece collectively the puzzle that’s paper time monitoring? Including up these {dollars} saved from diminished admin hours can have you dancing for pleasure. 

And final, however definitely not least, there are attendance administration methods on the market which are freed from cost relying on the dimensions of your employees. However even the paid plans are inexpensive––irrespective of the dimensions of your small enterprise. Paying for a cloud-based attendance administration system goes to be cheaper than a whole HR or payroll individual on the staff.

Select Homebase on your attendance administration system

Okay, you already know why you want an attendance system on your staff, and what the advantages are. Now, it’s time to decide on the perfect one. We wish to present you why Homebase must be your selection for an attendance administration system.

• We provide a free plan. Homebase has a free plan for our cell time clock if your small business has 20 staff or much less.
• Automated methods. Our suite of instruments are all interconnected. Time clock punches flip into timesheets, which flip into paychecks.
• It’s time monitoring made straightforward. We make it straightforward for you and your staff to precisely observe time. Your staff can use their telephones, computer systems, and even POS methods to simply clock out and in. Need to degree up? You can even use our GPS capabilities to verify there’s no buddy punching happening.
• Notifications maintain everybody within the loop. Arrange notifications to let your staff know once they have shifts developing, or to let you already know when an worker is late to clock in.
• Recordkeeping. You may retailer necessary paperwork—like an attendance administration coverage—within the cloud so that you and your staff can entry them when wanted. As a bonus, your staff may signal these docs, acknowledging receiving them, proper within the app.

Use Homebase on your attendance administration system

Homebase has a collection of instruments—from a time clock to payroll—that may assist you to handle your attendance on your small enterprise. Attempt it at no cost right this moment.

Attendance administration system FAQs

What’s attendance administration?

Attendance administration is the easy act of preserving observe of your staff’ hours on the job, breaks taken, paid time without work, and shift swaps. Principally, something to do with monitoring your staff’ hours labored.

What’s an attendance administration system?

An attendance administration system retains a document of your staff’ hours labored and another attendance primarily based knowledge with a software-based system. The benefit of an attendance administration system is which you can automate most of the steps it takes to document punches out and in after which flip that knowledge into payroll.

Why do I would like an attendance administration system?

You want an attendance administration system that can assist you keep away from expensive timekeeping pitfalls each enterprise can fall into. Issues like payroll errors because of paper timesheets, buddy punching and time theft from staff, and never establishing a transparent attendance coverage.